When a Brazilian Transcript Omits the Parents' Names by Regulation

What We Received

A client submitted a one-page Brazilian Histórico Escolar. A private secondary school in São Paulo issued it in January 2014. The transcript covers three years of Ensino Médio. It lists 18 subjects with a grade and a class-hour count for each school year. We handle this document on our [Portuguese school transcript translation](/translate/portuguese-transcript) service.

The student block is where the document differs from most school records. It gives the student's name and ID number and date of birth. It names no father and no mother. One printed line sits in place of the parentage field: "Filiação omitida de acordo com DEL.CEE – 04/95." Parentage is omitted under a deliberation of the State Board of Education.

No parent name appears anywhere else on the page. The closing certificate paragraph does not supply one either. It certifies completion of the third year under Item VII, Article 24 of Lei 9.394/96.

How We Handled It

We translated the statement in full and left it exactly where it sits on the page. The English reads: "Parentage omitted in accordance with DEL.CEE – 04/95." The regulation citation stays as printed. We did not renumber it, expand it inline, or paraphrase what the deliberation says.

We did not add parent names from any other document in the packet. The parentage field stays absent in the English version because it is absent in the original. The translation reproduces the document, not the client's file.

The explanation goes in a Translator's Note instead of the body. The note glosses the abbreviation and states plainly that the omission is regulatory. A reviewer can then see that the field is absent by rule, not by accident. This keeps the body a faithful mirror of the source while still answering the question the gap raises.

The rest of the page was reproduced on the same principle. The grade grid keeps its class-hour column and the en-dashes marking years a subject was not taken. The prior-schooling table heads its first two columns "Ano" twice — once for year of study, once for calendar year. The note explains that difference rather than renaming a column. Reviewers preparing packets for [credential evaluation](/immigration/credential-evaluation) rely on those distinctions surviving translation.

Expert Note

"This certified translation is of a one-page Brazilian Histórico Escolar (Ensino Médio academic transcript) issued in January 2014 by a private secondary school in São Paulo, SP. The original names no parents. In place of a parentage field it carries the printed statement "Filiação omitida de acordo com DEL.CEE – 04/95," rendered here as "Parentage omitted in accordance with DEL.CEE – 04/95." "DEL.CEE" abbreviates "Deliberação do Conselho Estadual de Educação" (Deliberation of the State Board of Education); the citation is reproduced exactly as printed and its content is not restated. The absence of parent names in this translation reflects the original document and is not an omission by the translator. Dates in the original appear in DD/MM/YYYY format and are rendered as Month DD, YYYY. Grades use a comma as the decimal separator in the original (e.g., "5,0") and are rendered with a decimal point ("5.0"); the numeric values are unchanged. "RG" (Registro Geral) is the Brazilian general civil identification number and is retained with its abbreviation. "C.H." abbreviates "Carga Horária" (class hours) and is retained in the grade-table column headers. In the prior-schooling table, the first two columns are both headed "Ano" in the original: the first gives the year of study and the second the calendar year. An en-dash in a grade or class-hour cell indicates that the subject was not taken in that school year."

Natalia VegaIberian & Latin American Legal Translator

The Outcome

The certified translation was delivered for the client's US filing. The parentage line appears in English with its citation intact. The Translator's Note documents what the abbreviation stands for and why no parents are named.

We use the same approach whenever a document declares a field omitted under a cited rule. Translate the declaration, keep the citation, and explain the abbreviation in a note. Do not fill the gap from another document.