False friend
“Łódzkie” meant the voivodeship — not the city
The adjective form was translated as Łódź Voivodeship, keeping the region distinct from the registry town.
Read the caseCertified Polish Birth Certificate Translation
Odpis zupełny aktu urodzeniaOdpis skrócony
Certified English translation for USCIS, passport applications, schools, courts, and other official uses.
Ready within 24 hours
Complete translation
Word-for-word, same structure
Every field, stamp, seal, signature, and annotation
Certified package
Signed and Stamped Certificate of Accuracy
Company letterhead · translator signature · company stamp
USCISMeets all translation requirementsPrepared in accordance with 8 CFR 103.2(b)(3)
Calculate your price
1
any length · no word capone or more · PDF, image · up to 25 MB ea.
Your total$24.95
We check your files and confirm the total before you pay
4.9/5 · 2,400+ reviews65+ languages240,000+ documents since 2014
Your finished package
A complete certified package, ready to file.
Your delivery includes the source-document scan, a complete English translation, and a signed and stamped Certificate of Translation Accuracy.
- Every field, stamp, seal, signature, and notation translated
- Diacritics — ą, ć, ę, ł, ń, ó, ś, ź, ż — rendered and matched to your passport spelling
- Three-part naming kept distinct: given name, surname, and nazwisko rodowe
- Certificate of Translation Accuracy signed and stamped on company letterhead
- Review the translation and request corrections before certification
Get my certified translation
Files checked and total confirmed before payment
Real Polish casework
We have handled the details people usually worry about.
These are anonymized Polish-to-English orders. Each case shows the source-document issue and the exact translation decision.
Date format
The birth date was written in words, then digits
Both forms were rendered in English exactly as printed — the words spelled out, the digits kept beside them.
Read the caseBefore you order
Do you have the right Polish birth document?
Upload every page you have. We will identify the copy type before work starts and flag when the fuller odpis zupełny would serve the filing better.
Odpis zupełny
The complete copy — tables and annotations
The full certified copy from the USC shows every field of the birth act plus the adnotacje — later marriage, divorce, or name-change entries. USCIS reviewers often need exactly that history, so this is usually the copy to file.
Include the annotations page — adnotacje often explain why a current name differs from the birth record.
Odpis skrócony
The abridged copy — and the EU multilingual form
The short copy carries core facts only, without annotations. The EU multilingual version adds standard-form labels in other languages, but the Polish entries still need certified translation for U.S. filings.
Older records
PRL-era books and partition-era registers
Pre-1990s records may be handwritten, use dotted-leader layouts, or carry deputy signatures marked “w/z”. Partition-era registers can mix Latin, Russian, or German source layers — we identify the era and translate what is actually on the page.
How it works
How to get your Polish birth certificate translated, step by step
Upload once. We check the files and confirm the total before payment. Then our team translates, reviews, and certifies the complete package.
- 01
Upload the full document set
Send a PDF, scan, or phone photo. Include the adnotacje page, any apostille sheets, USC stamps, and a passport name page when available.
Files checked · total confirmed before payment - 02
We translate and cross-check
Names with diacritics, the nazwisko rodowe, dates, the numer aktu, USC references, and every adnotacja and stamp are checked against the source.
Translated · independently checked - 03CertTranslateCertifiedTranslation
Review and receive your certified files
Request corrections free. Once approved, receive the source scan, full English translation, and signed and stamped Certificate of Translation Accuracy.
Certified · typically within 24 hours
One physical page means one billed page.
No 250-word cap and no dense-page rebilling.
Certified price
$24.95/ page
Get my certified translation
No payment until file review
Client reviews
Polish civil records, handled without guesswork.
4.9 / 52,400+ client reviews
Google Trustpilot Direct feedback
Anna S.
Chicago, IL
“My Odpis Zupełny had three Adnotacje recording my marriage, name change, and a correction. CertTranslate translated every annotation with the referenced USC office and registry number. USCIS accepted my N-400 without any follow-up.”
Poland · Odpis zupełny
N-400 accepted
Tomasz W.
New York, NY
“My birth certificate was from 1968, handwritten in the old paper format. They handled every field carefully and flagged one character they couldn’t read clearly — turned out it was a smudged registrar initial. Very professional.”
Poland · 1968 paper record
Unreadable field flagged honestly
Katarzyna M.
Los Angeles, CA
“I had a modern SRP-issued certificate with a QR code. The translation was clean and captured every field including the SRP reference number. My immigration attorney said it was perfectly formatted for the I-130 petition.”
Poland · SRP certificate
I-130-ready format
Questions before ordering
Clear answers, before you upload.
If your document does not match one of these situations, send it anyway. Support replies in 15–30 minutes during support hours.
How much does a Polish birth certificate translation cost?+−
The certified translation is priced per physical page. A typical one-page certificate costs one page, even when the page contains more than 250 words.
How long does a Polish birth certificate translation take?+−
Most one- to three-page orders are delivered within 24 hours after we receive clear scans. If the record includes a dense adnotacje page, an apostille sheet, or older handwriting, we confirm the delivery window before work begins.
Will my Polish birth certificate translation be accepted by USCIS?+−
The delivery includes your source-document scan, a complete English translation, and a signed and stamped Certificate of Translation Accuracy. If a receiving authority rejects the translation for a translation-related reason, we revise it free. If it is still rejected, we refund the translation cost.
Do you translate all Polish record formats?+−
Yes. We handle modern SRP-issued certificates, pre-2015 paper USC records, PRL-era books, and partition-era registers that mix Latin, Russian, or German source layers.
What if the certificate is handwritten, faded, or hard to read?+−
We can usually work from scans with stamps, embossing, handwriting, or slightly faded print. If a name, date, seal, or registry number is too weak to read safely, we ask for a better image rather than guessing.
Can I review the translation before it is certified?+−
Yes. You can review the completed translation and request unlimited free corrections before certification. If USCIS later requests a translation-related change, we correct the certified file at no charge.
Is there a word cap on a page?+−
No. We bill the physical page you upload, never a 250-word unit. A dense one-page certificate remains one billed page.
Should I submit the odpis zupełny or the odpis skrócony?+−
The odpis zupełny shows every field plus the adnotacje — the history a USCIS reviewer often needs. If your skrócony omits annotations that matter to the filing, we flag it so you can request the complete copy before submitting.
How do you handle Polish diacritics in names?+−
We render the original spelling — ą, ć, ę, ł, ń, ó, ś, ź, ż — and match the passport version, so Łukasz and Lukasz read as one person across the packet, not two.
Is the EU multilingual standard form enough on its own?+−
Usually not for U.S. filings. The multilingual form adds standard labels in other EU languages, but the Polish entries themselves still need a certified English translation.
Does USCIS require notarization?+−
USCIS generally requires certification, not notarization. Notarization remains available when a court, embassy, or another receiving authority asks for it.
Most frequent problems we correct
What can get a Polish birth record questioned — and how we prevent it
These are the recurring issues we see in Polish civil-record packets and in translations clients ask us to review.
01
Diacritics handled inconsistently with the passport
Our check: Passports often drop ą, ć, ł, and similar marks. We render the original spelling and a Latin-alphabet version so the name matches the passport and I-94.
02
An adnotacja on the odpis zupełny left untranslated
Our check: We translate every annotation, since it links the birth record to later marriage, divorce, or name-change history the officer may need.
03
A short odpis skrócony submitted where the full copy is better
Our check: We identify the copy type so you can request the odpis zupełny when annotations or amendment history matter.
04
Three-part naming flattened — the nazwisko rodowe lost
Our check: We label given name, surname, and birth surname distinctly so the mother’s maiden name and the child’s surname are never conflated.
The standard behind these checks
AcceptReady™ is CertTranslate's published standard for certified translations: complete word-for-word translation, mirrored page layout, signed and stamped Certificate of Accuracy on letterhead, and matched to the receiver's published requirements.
How to check each one yourselfChecked before certification. If an authority later requests a translation-related correction, revisions remain free.
Start my translationCommon filing contexts
When you may need this translation
Polish birth certificates most often appear in family-based USCIS packets, but the same certified package may also be requested by a court, school, or benefits agency.
The key is consistency: names, diacritics, and dates should line up with the passport and the rest of the supporting documents.
I-130
Family petitions
The birth record documents parentage; the nazwisko rodowe connects family surnames across generations.
I-485
Adjustment of Status
The certified English translation supports identity and parentage; diacritics are matched to the passport.
N-400
Naturalization
Adnotacje explain name changes, so the naming history stays consistent from birth record to U.S. documents.
Other
Courts, schools, and benefits agencies
A complete certified translation makes the Polish record reviewable when the receiving authority works in English.
Document glossary
Polish birth certificate terms
Common terms you may see on a Polish-language birth record and how they appear in the certified English translation.
- Akt urodzenia
- Birth certificate / birth record — the document itself.
- Odpis zupełny
- Complete certified copy showing all fields and adnotacje.
- Odpis skrócony
- Abridged copy with core facts only, no annotations.
- Imię / imiona
- Given name / given names (Polish law allows up to two).
- Nazwisko rodowe
- Birth or maiden surname — notably the mother’s pre-marriage surname.
- Numer aktu
- Registry number identifying the entry at the USC.
- Urząd Stanu Cywilnego (USC)
- Civil registry office that issues the certificate.
- Adnotacje
- Marginal annotations recording later civil events; appear on the odpis zupełny.
Reference library
Helpful pages and official sources
Guidance and source links last rechecked .
More from CertTranslate
Ready when you are
Start with your Polish document. We will check the rest.
Upload every page you have — the adnotacje page and any apostille sheets included. We will confirm the document type, page count, price, and delivery time before you pay.
Get my certified translation
No payment until file review