Accurate certified English translation for immigration evidence, insurers, care providers, and courts — with medical terminology and units preserved.
Ready within 24 hours
Medical record
Terminology, dosage and units preserved
Diagnoses · lab values · abbreviations · dates · signatures
Certified package
Signed and Stamped Certificate of Accuracy
Company letterhead · translator signature · company stamp
We check your files and confirm the total before you pay
Your finished package
Your delivery includes the source-document scan, a complete English translation, and a signed and stamped Certificate of Translation Accuracy.
Files checked and total confirmed before payment
Each pair below is its own page, built around that country’s card formats, clinic stamps, and record-keeping habits. Same $24.95 flat page rate on all of them.
Cartillas de vacunación, historias clínicas, IMSS printouts, and lab reports from Mexico, Colombia, Venezuela, and Spain — dose dates, units, and stamps kept exactly.
ptCaderneta de vacinação
Cadernetas, e-SUS and Hygia printouts, SNS 24 eBoletim PDFs, and hospital records from Brazil and Portugal — every dose date, unit, and system code kept exactly.
zh预防接种证
预防接种证 booklets, hospital 病历 forms, and bilingual Hong Kong cards — vaccine names, batch numbers, dates, and stamps kept exactly.
Real medical-record casework
Three anonymized orders across three writing systems. Each shows a decision a reviewing office depends on, and how we made it.
Digital record
We translated the system fields and dose rows as issued, and a translator’s note described the printout format so the reviewing physician could credit each dose.
Read the caseIssuer identity
We identified the issuer as an institution and rendered its name as one, keeping the immunization entries aligned with the card’s bilingual layout.
Read the case
Illegible handling
We translated every legible line and marked the rest as illegible rather than guessing, so the reviewer knew exactly what the source supports.
Read the caseHow it works
Upload once. We check the files and confirm the total before payment. Then our team translates, reviews, and certifies the complete package to the AcceptReady™ standard we publish.
Send every page with an entry — both sides of cards, booklet spreads, loose lab sheets, and any letter that names what the office wants. If you are not sure what applies, send everything and we will name what is needed.
A translator renders every entry, table, and stamp. A second reviewer checks names against the packet spelling, every date and dose, and each value and unit against the source.
Corrections are free at this stage. Once approved, the certified files arrive as a searchable PDF ready for the doctor’s office, the school, or the claims desk.
One physical page means one billed page.
No 250-word cap and no dense-page rebilling.
Certified price
$24.95/ page
No payment until file review
Cost
A certified medical records translation costs $24.95 per physical page. A one-page vaccination card is $24.95, a two-sided card is $49.90, and longer clinical files are priced by the page.
Start my order| What you are sending | Certified total |
|---|---|
| Vaccination card, 1 page | $24.95a single-sided card or one booklet spread |
| Card, front and back | $49.90when doses continue on the reverse |
| Clinic report or summary, 3 pages | $74.85discharge summaries and consultation reports |
| 4 or more pages | $24.95 per pagefull charts and hospital files — count confirmed first |
A note on “100% acceptance”
If a service promises “100% acceptance,” be careful — no one controls USCIS’s decision. What actually protects you is the written remedy: we revise free, or refund in full.
A clinical page can carry several hundred words of notes, tables, and abbreviations. Count your pages below — the total is pages times $24.95, however dense each page runs.
Typical — most birth, marriage and death certificates
A capped provider counts a “page” as 250 words or less, so one dense physical page is billed as two. We bill the page you actually send.
1 page × $24.95 — flat, no word cap
380 words ÷ 250 = 2 billed pages × $24.95
You keep $24.95 on this document.
Get your exact priceComparison estimate only, based on a 250-word page definition at a representative $24.95 per-page rate. Your final price depends on the actual document.
This is an estimate. Upload your document to confirm the exact page count and total before you pay — no card required.
Client reviews
Marina D.
Miami, FL
“My USCIS packet included hospital records with lots of abbreviations. They translated everything clearly and kept dosage details exactly as written.”
USCIS filing · Hospital abbreviations
Submitted without corrections
Omar S.
New York, NY
“They flagged a missing discharge page before translation, which saved us from filing incomplete records later.”
Insurance file · Completeness check
Flagged before work began
Ravi P.
Dallas, TX
“The team kept lab units unchanged and translated all physician notes, including handwritten parts. Our attorney submitted the file without revisions.”
Disability claim · Lab units intact
Filed without revisions
Questions before ordering
If your record does not match one of these situations, send it anyway. Support replies in 15–30 minutes during support hours.
A certified medical records translation costs $24.95 per physical page. A vaccination card is usually one or two pages, and a clinic report two or three. There is no word cap, and we confirm the page count and total before you pay.
A one- to three-page record is usually delivered within 24 hours of a clear upload. Long hospital files and dense handwriting take longer, and we name the window before work begins.
USCIS accepts a certified translation that renders the whole document and carries the translator’s signed certification, and your delivery includes both. If a receiving authority rejects the translation for a translation-related reason, we revise it free. If it is still rejected, we refund the translation cost.
We translate medical records from 65+ languages into English. The pairs with a dedicated page are listed above. If yours is not there, upload the document anyway — the rate and the process are the same.
Yes, when it is not in English — CDC instructions for civil surgeons place responsibility for reliable English translations on the applicant. The doctor can only credit doses whose written entry carries a date. Bring the certified translation to the appointment with the original.
Translate the pages the requesting office named, plus any page they reference. A full chart is rarely required for enrollment or an exam, and a summary is rarely enough for a claim. Send everything and we will price only what you approve.
No. Values, units, reference ranges, and dosage lines are reproduced exactly as the source states them, and clinical abbreviations are expanded with the original kept in brackets. A reviewer reads those figures as recorded fact, so changing the format changes the evidence.
Usually yes. Readable handwriting is translated in full, and anything genuinely unreadable is marked as illegible instead of guessed. If a critical line is too faint, we ask for a better photo before work begins.
For most USCIS submissions, certification is the requirement and notarization is not. Some insurers and courts do ask for it, and we add notarization for $19.95 per order without changing the translated text.
No. A page is one physical page of the source document. Many services cap a page at 250 words and rebill a dense page as two or three; we bill the page you upload.
Yes. You can read the finished translation and request unlimited free corrections before we certify it. If an authority later asks for a translation-related change, we correct the certified file at no charge.
Files transfer over encrypted connections, access is limited to the team working on your order, and source files are deleted within 30 days of delivery or immediately on request. For HIPAA-covered workflows, we follow the access and handling controls your provider requires. We also sign NDAs on request.
Four things, and you can check all four yourself. Compare any line of the original medical records with the translation, including the text inside stamps. Put the two documents side by side — same page count, same order, course tables, grades, and totals where the reviewer expects them. Read the Certificate of Accuracy for the complete-and-accurate statement, the competence statement, the signature, date, and company stamp. Then confirm the wording matches what your receiving office publishes. Those four checks are the AcceptReady™ standard, and CertTranslate publishes it in full. Read the AcceptReady™ standard.
What we check before certification
These four recur in immigration, claim, and enrollment files — in records we translate and in translations we are asked to repair.
Our check: We reproduce every value, unit, and reference range exactly as issued. Conversion looks helpful and quietly changes what the laboratory reported.
Our check: Each clinical abbreviation is expanded into full English with the source shorthand kept in brackets, so the reviewer can trace every term to the record.
Our check: We tell you when the upload looks narrower than what the requesting office listed, so the gap is closed before the file is assessed.
Our check: Unreadable entries are marked as illegible instead of invented. Where a critical line is too faint, we ask for a better image before starting.
The standard behind these checks
AcceptReady™ is CertTranslate's published standard for certified translations: complete word-for-word translation, mirrored page layout, signed and stamped Certificate of Accuracy on letterhead, and matched to the receiver's published requirements.
How to check each one yourselfChecked before certification. If an authority later requests a translation-related correction, revisions remain free.
Start my translationCommon filing contexts
One record, two very different readers: the immigration physician checks the vaccination table dose by dose, while insurers, schools, and courts read the clinical chronology as evidence. Both need the English to carry the data exactly.
The key is consistency: names should match the passport spelling used across the filing, and every page the record refers to should be in the packet.
The doctor completing the exam credits only doses that written, dated records support — and bringing them in English is on the applicant.
Assessors read diagnoses, values, and dates as evidence, so the translation must keep every figure exactly as issued.
A registrar or school nurse checks the dose history against the state checklist before clearing enrollment.
A treating doctor reads prior findings and medication history to plan care, which is why summaries are often requested in English.
Document glossary
The parts of a medical record that decide how a certified translation is built, whatever language the original is in.
Mexico issues the Cartilla Nacional de Salud in five age-group versions, each built around the vaccination schedule clinics stamp dose by dose.
Since 2026 the cartilla can also be reprinted digitally, so a record may arrive with a folio and verification data instead of a wet stamp.
Hospital charts sit in the expediente clínico under national standard NOM-004-SSA3-2012, and patients usually receive a resumen clínico on request.
Stamps, folios, and the signing clinician’s licence number are translated and labeled rather than treated as decoration.
Mexico is a Hague Apostille Convention member, so apostille is the usual route when a non-U.S. authority asks for authentication after translation.
Brazilian vaccine history splits by era: a paper caderneta for older doses, the federal health app for recent ones, and municipal systems in between.
Clinics print legacy doses as system reports that carry no stamp and no signature, which is normal for the format and worth explaining.
Local shorthand needs converting, because abbreviations on a Brazilian dose table are not the vaccine names a U.S. reviewer’s worksheet uses.
A translator’s note describes the printout format, so a stampless record reads as a system export rather than an incomplete document.
Brazil is a Hague Apostille Convention member, so apostille applies when a destination authority requests authentication beyond certified translation.
Russia keeps vaccination history in two documents: a personal certificate that travels with the patient, and a clinic card that stays filed at the поликлиника.
Both carry the same doses, so a clinic-issued extract stands in when the booklet stayed behind — which is the common situation abroad.
Dose dates are written day first, and the translation labels that order once so 03.06 is not read as March.
Soviet-era pages arrive handwritten and stamped, sometimes with several seals crowding a single row of the table.
Russia is a Hague Apostille Convention member, so apostille is used when a non-U.S. authority asks for authentication.
The Ukrainian vaccination card is kept by the clinic rather than the family, which separated many households from their records after 2022.
A family doctor can issue a vaccination statement generated from that card and the national eHealth system, often signed electronically.
We preserve the electronic signature block and describe it, so a reviewer can see how a digitally issued record authenticates.
Pages frequently mix languages, with Ukrainian print carrying Russian-style handwritten shorthand; both layers are translated in one certified file.
Ukraine is a Hague Apostille Convention member, so apostille is the standard route for authentication abroad.
China issues a vaccination booklet within a month of birth, and national law requires schools and kindergartens to check it at enrollment.
Every entry records the vaccine, the batch number, the date, and the vaccinating unit, so batch digits are data rather than clutter.
Hospital paperwork follows fixed national forms — a discharge record summarizing the stay, and a physician’s diagnosis certificate used as standalone evidence.
Hong Kong records are printed bilingually, which tempts filers to submit them untranslated while the handwritten entries remain in Chinese.
China joined the Hague Apostille Convention in 2023, so apostille now replaces consular legalization for many destinations.
The German vaccination booklet follows the WHO format, so its printed headings appear in three languages while the entries stay handwritten German.
National infection-protection law puts the date, vaccine, batch number, disease, and vaccinator into every single entry.
Vaccine trade names common in German-speaking practice need cross-walking to the generic names a U.S. worksheet recognizes.
Clinical correspondence runs through physician letters and discharge letters, both dense with specialist abbreviations we expand in English.
Germany is a Hague Apostille Convention member, so apostille is available when a destination authority requests authentication.
Saudi official paperwork is dated by the Umm al-Qura Hijri calendar, so a dose may carry a Hijri date, a Gregorian one, or both.
Each date stays exactly as written and is labeled by calendar, with any Gregorian equivalent placed in a note rather than substituted in place.
The health ministry issues child vaccination certificates through its national app, while older doses remain on paper cards.
Medical reports are common standalone evidence and are translated with their stamps and registration lines described.
Egyptian childhood records grow at the local health office, where newborn registration and the compulsory vaccination series share one administration.
The stamped vaccination certificate produced by that trail is the document U.S. schools and exam offices usually ask about.
National ID numbers on Egyptian paperwork encode birth data, so every digit is reproduced exactly rather than summarized.
Egypt is not a Hague Apostille Convention member, so authentication follows the consular legalization chain instead of an apostille.
Indian medical documents often combine printed hospital templates with handwritten notes and bilingual entries inside one file.
Treatment chronology, diagnosis terms, and dosage lines are translated exactly and kept in sequence for evidence review.
Laboratory reference ranges and measurement units stay unchanged, because a value without its range loses clinical meaning.
India has no dedicated medical page yet, so start from the language hub and we will confirm scope and price before you pay.
Philippine records frequently carry English as the primary text, with local annotations added by hand alongside it.
We translate every non-English entry and keep chart labels, result values, and provider notes exactly as written.
Immunization, inpatient, and outpatient sections often arrive together, and each is translated under its own clear heading.
The Philippines has no dedicated medical page yet, so send the file and we will name what needs certified translation.
“The dangerous medical translation error is the silent one. A converted unit, a rounded dose, or a date read in the wrong calendar changes what the record says while still looking correct.”
Reference library
Guidance and source links last rechecked .
Ready when you are
Upload the card, the chart, or the whole folder — back sides and loose sheets included. We confirm the page count, price, and delivery time before you pay.
No payment until file review
